Employment Group Activity Service Form - OLD forms
If Employment Group Activity was selected as the Session Type, and then an Employment Service Form will be attached to the Group Activity Name. A Group Activity Name is added after you begin a Group Activity Session.
Instructions and Definitions
Once a Group Activity Session is created for Named or Anonymous Clients, the Employment Service Form will be available on your Session Form.
The pink colour indicates the form is incomplete.
Employment Group form and Attendee forms order
Due to the complexity of these forms, they must be completed in a specific order to ensure that your reporting will be correct.
Group Form - This form must be completed first to ensure correct settings in the attendee form
- All attendee settings - To mark attendees/participants attended
Make changes if needed
NOTE: for all attendee setting to work properly on any session type, the main form needs to be completed so the partner can be picked up.
Follow the instructions below to fill out the Employment Group Activity Service Form. All fields shaded in Green are mandatory.
Gray Admin fields are automatically filled in.
Service End Date: This is the date your service ends.
If your activity is over multiple days use the last day or put in the future date.
Agency Program: Select the Agency Program for this Group Activity from the drop-down menu
Sessions Running Multiple dates
You have two choices for reporting about group activities that include a series of sessions for the same participants.
1. You can create one record for series of sessions:
The start date would be the date of the first session, the end date would be the date of the last session
The total amount of time would be the total amount of hours for all sessions.
You can check off all topics that were covered in the information session.
2. The second option is to create several records (one record for each session of the series)
The start date and end date would be the date of the session you are recording.
The total amount of time would be the duration of this particular session (if the client missed that particular day, they do not get a record)
- Check off the topics that were covered that specific session
- Repeat for each of the sessions
If the same clients attended a weekly 2-hour class for 3 weeks, it can be entered into one record. The start date would be January 6th and the end date would be January 20th. Then you would record 6 hours (3 weeks x 2 hrs a week).
Services provided in Employment intervention
Choose ONE of the three service-type options available.
- Referral Only
- Short-Term Intervention
- Long-Term Intervention
If long-term Intervention is chosen please be sure to select the correct intervention type.
Projected End Date: If Projected End Date is provided, the service end date will be overwritten
Target Group (optional)
- Select all that apply by clicking on edit beside the target group(s) and answering 'Yes'.
- Be sure to click Update before leaving this section
Skills and Aptitudes Received: Click Edit, select Yes for each skill or aptitude that was received. You do not have to answer No, it can be left on Not Set.
- Click the [+] sign to add presenters and related details
- Type in the presenter information and click Update to save.
Comments: Type in any supporting comments in the box provided.
Supporting Documents: Click on Attach Document to attach any supporting documents to the Group Activity form
Save the Group Activity Form
Once the form is completed, click on the Save & Close button at the top of the page.
Once the site reloads the Form row should be shaded green (to show it is complete).
You can now do any of the following:
- Add clients to the Group Activity
- All Attendee settings
- Employment Group Activity Attendee form – Recommended for ICARE clients
- Leave this Group Activity Service form and return later to add attendees
Employment Session Report
This will provide you with a session report showing a listing of all the clients and information provided by your service.
To see this report,
Go to the bottom of each Employment session Page, staff will need a new OCMS Role. Only certain staff should have this role. This report has FOSS# / DoB information and access should be limited to avoid unnecessary client data-loss risks.
If you have staff that need to access this Report please have your agency’s main OCMS contact send us their email addresses through our Ticketing System: http://ocms-support.ca