Employment Form (Group Acivity 2020)

Start using this form as of April 2020 for all reports and ICARE bulk uploads

Start Here

If Employment Group Activity was selected as the Session Type, then an Employment Service Form will be attached to the Group Activity Name.  A Group Activity Name is added after you begin a Group Activity Session.

 

Instructions and Definitions

Once a Group Activity Session is created for Named Clients, the Employment Service Form will be available on your Session Form.

The pink colour indicates the form is incomplete.

 

Employment Group form and Attendee forms order

Due to the complexity of these forms, they must be completed in a specific order to ensure that your reporting will be correct.

  1. Group Form - This form must be completed first to ensure correct settings in the attendee form

  2. Attendee Form for one participant

  3. Copy to all others

  4. All attendee settings - To mark attendees/participants attended
  5. Make changes if needed

NOTE: for all attendee setting to work properly on any session type, the main form needs to be completed so the partner can be picked up.

Form Overview

Follow the instructions below to fill out the Employment Group Activity Service Form. All fields shaded in Green are mandatory and all fields in Yellow are mandatory for ICARE.

Admin Fields

  • Program: Filled in automatically.
  • Agency: Filled in automatically.
  • Name: Filled in automatically with clients’ name and client number.
  • Session / Form: Filled in automatically.
  • Service End Date: The date the service is expected to end. 
  • Agency Program: Select the program from the drop down menu.
  • Service Funded By: Click Select a Funder and choose the funder this service is covered under.
  • Referred By: Using the drop-down menu, choose how the client was referred to your agency.
  • iCare Program Type: Using the drop-down menu choose the program type you are funded for.
    • If your contribution agreement has Program types then chose the correct one for your service.
    • If your contribution agreement does not have Program types then choose Standard service

  • Projected End Date:  If Projected End Date is provided, the service end date will be overwritten

Sessions Running Multiple dates

You have two choices for reporting about group activities that include a series of sessions for the same participants.

1. You can create one record for series of sessions:

    The start date would be the date of the first session, the end date would be the date of the last session

    The total amount of time would be the total amount of hours for all sessions.

    You can check off all topics that were covered in the information session.

2. The second option is to create several records (one record for each session of the series)

    The start date and end date would be the date of the session you are recording.

The total amount of time would be the duration of this particular session (if the client missed that particular day, they do not get a record)

    • Check off the topics that were covered that specific session
    • Repeat for each of the sessions

Example: 

If the same clients attended a weekly 2-hour class for 3 weeks, it can be entered into one record. The start date would be January 6th and the end date would be January 20th. Then you would record 6 hours (3 weeks x 2 hrs a week).

Target Group (optional)

  • Select all that apply by clicking on edit beside the target group(s) and answering 'Yes'.
  • Be sure to click Update before leaving this section

Intervention Type

As you select the Intervention Type, the fields in the attendee form will change.  Only ONE intervention type can be chosen.

  • Temporary Work Placement
    • These can include internships (paid or unpaid), practice firms (a form of workplace simulations) and other direct work experience opportunities.
  • Mentoring
    • These can be “speed mentoring” or a traditional link with a professional in the clients’ field of expertise or interest (either in a workplace, informal setting, by phone or online).
  • Preparation for Licensure / Certification
    • Services that are meant to help clients meet the licensing requirements in their field for the purposes of licensure. This is often referred to as bridging and normally is classroom based and focused on a single occupation.
  • Individual Employment Counselling
    • This is direct, one-on-one counselling to clients on pathways to employment.
  • Networking Opportunities
    • Structured activities and events that allow clients to be present in an environment with their professional peers and potential employers to increase their professional networks.
  • Resume Screening and Matching
    • These services involve actively screening resumes of clients to refer those who match an employer’s requirements and/or entering resume into computerized filtering system that
      uploads postings and client’s resumes.

Purpose/Topic of intervention Received

  • Select a at least one to a maximum of 4 topics by clicking on edit and answering 'Yes
  • Be sure to click Update before leaving this section

Skills and Aptitudes received.

  • Select all that apply by clicking on edit and selecting the skills received
  • Be sure to click Update before leaving this section

Comments: Type in any supporting comments in the box provided.  

Supporting Documents: Click on Attach Document to attach any supporting documents to the Group Activity form

Save the Group Activity Form

Once the form is completed, click on the Save & Close button at the top of the page.

Next Steps

Once the site reloads the Form row should be shaded green (to show it is complete).

You can now do any of the following:

 

 

Employment  Session Report

This will provide you with a session report showing a listing of all the clients and information provided by your service. 

To see this report,

Go to the bottom of each Employment session Page, staff will need a new OCMS Role. Only certain staff should have this role. This report has FOSS# / DoB information and access should be limited to avoid unnecessary client data-loss risks.

 

If you have staff that need to access this Report please have your agency’s main OCMS contact send us their email addresses through our Ticketing System: http://ocms-support.ca

Article Details

Article ID:
169
Date added:
2020-06-16 15:06:43
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