Sessions Running Multiple dates

Sessions Running Multiple dates

You have two choices for reporting about group activities running multiple dates.

1. You can create one record for series of sessions if the same participants attended all sessions:

  • The start date would be the date of the first session, the end date would be the date of the last session
  • The total amount of time would be the total amount of hours for all sessions.
  • You can check off all topics that were covered in the information session.

2. The second option is to create several records (one record for each session of the series)

  • The start date and end date would be the date of the session you are recording.
  • The total amount of time would be the duration of this particular session (if the client missed that particular day, they do not get a record)
  • Check off the topics that were covered that specific session
  • Repeat for each of the sessions (by using copy session)

Example: 

If the same clients attended a weekly 2-hour class for 3 weeks, it can be entered into one record. The start date would be January 6th and the end date would be January 20th. Then you would record 6 hours (3 weeks x 2 hrs a week).

Or

You will create three sessions, 2 hours each, for January 6, January 13 and January 20. Each service should be marked as Complete.

We recommend when uploading to iCARE only add completed services. As you know there are three statuses of intervention for some services- ongoing, ended early, and competed.