Learn about creating/editing an Information & Orientation Group Activity form including setting topics covered in group activities and target groups.
If Information & Orientation Group Activity was selected as the Session Type, then an Information & Orientation Service Form will be attached to the Group Activity Name. A Group Activity Name is added after you begin a Group Activity Session.
Once a Group Activity Session is created for Named or Anonymous Clients, the Information & Orientation Service Form will be available in your Session Form.
The pink colour indicates the form is incomplete.
Follow the instructions below to fill out the Information & Orientation Group Activity Service Form. All fields shaded in Green are mandatory.
Sessions Running Multiple dates
You have two choices for reporting about group activities that includes series of sessions for the same participants.
1. You can create one record for series of sessions:
2. The second option is to create several records (one record for each session of the series)
Example:
If the same clients attended a weekly 2-hour class for 3 weeks, it can be entered into one record. The start date would be January 6th and the end date would be January 20th. Then you would record 6 hours (3 weeks x 2 hrs a week).
At least ONE topic MUST be selected.
Once the form is completed, click on the Save & Close button at the top of the page.
Once the site reloads the Form row should be shaded green (to show it is complete).
You can now do any of the following:
To see this report,
Go to the bottom of each Information & Orientation Session Page, staff will need a new OCMS Role. Only certain staff should have this role. This report has FOSS# / DoB information and access should be limited to avoid unnecessary client data-loss risks.
If you have staff that need to access this Report please have your agency’s main OCMS contact send us their email addresses through our Ticketing System: http://ocms-support.ca
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